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contact FVallance Brunswick Group GP Surgery, Manchester

GDPR & Summary Care Record & NHS Data Sharing

If you choose to opt in for the Summary Care Record (SCR), important information about any allergies or adverse reactions you may have, any repeat medications issued within the last 6 months and/or acute medications issued within the last 12 months you have been taking along with your name, address, date of birth and NHS Number will be uploaded to a National Database.

This can only be accessed by other NHS health care professionals e.g. hospitals or GPs who are directly involved in your care. They will need to have an NHS Smartcard with a chip and passcode, they will only see the information they need to do their job and will have their details recorded.

Your permission will be sought every time your SCR needs to be accessed. If they cannot ask you (for example, if you are unconscious) they may still view your information but a note will be entered on your record.

Privacy information leaflet

Vallance Brunswick Group

Dr Chiu Koh and Gan’s Practice

Dr Ngan and Partner’s Practice

The Vallance Centre

Brunswick Street, Manchester, M13 9UJ

0161 274 1500

What is a privacy notice?

A privacy notice helps your doctor’s surgery tell you how it uses information it has about you, like your name, address, date of birth and all of the notes the doctor or nurse makes about you in your healthcare record.

Why do we need one?

Your doctor’s surgery needs a privacy notice to make sure it meets the legal requirements which are written in a new document called the General Data Protection Regulation (or GDPR for short).

What is the GDPR?

What a great question! The GDPR is a new document that helps your doctor’s surgery keep the information about you secure. It’s new and will be introduced on the 25th May 2018, making sure that your doctor, nurse and any other staff at the practice follow the rules and keep your information safe.

How do you know about our privacy notice?

At your surgery, we have posters in our waiting room and leaflets to give to children and adults and we also have lots of information about privacy on our website, telling you how we use the information we have about you.

See more information on GDPR and our privacy policy

What information do we collect about you?

Don’t worry; we only collect the information we need to help us keep you healthy – such as your name, address, information about your parents or guardians, records of appointments, visits, telephone calls, your health record, treatment and medicines, test results, X-rays and any other information to enable us to care for you.

How do we use your information?

Another great question! Your information is taken to help us provide your care. But we might need to share this information with other medical teams, such as hospitals, if you need to been seen by a special doctor or sent for an X-ray. Your doctor’s surgery may be asked to help with exciting medical research; but don’t worry, we will always ask you, or your parents or adults with parental responsibility, if it’s okay to share your information.

How do we keep your information private?

Well, your doctor’s surgery knows that it is very important to protect the information we have about you. We make sure we follow the rules that are written in the GDPR and other important rule books.

What if I’ve got a long-term medical problem?

If you have a long-term medical problem then we know it is important to make sure your information is shared with other healthcare workers to help them help you, making sure you get the care you need when you need it!

Don’t want to share?

All of our patients, no matter what their age, can say that they don’t want to share their information. If you’re under 16 this is something which your parents or adults with parental responsibility will have to decide. They can get more information from a member of staff at the surgery, who can also explain what this means to you.

How do I access my records?

Remember we told you about the GDPR? Well, if you want to see what is written about you, you have a right to access the information we hold about you, but you will need to complete a Subject Access Request (SAR). Your parents or adults with parental responsibility will do this on your behalf if you’re under 16. But if you are over 12, you may be classed as being competent and you may be able to do this yourself.

What do I do if I have a question?

If you have any questions, ask a member of the surgery team or your parents or adults with parental responsibility. You can:

  1. Contact the practice’s data controller via email at ankita.shah@nhs.net. GP practices are data controllers for the data they hold about their patients
  2. Write to the data controller at Vallance Centre, Brunswick Street, Manchester, M13 9UJ.
  3. Ask to speak to the practice manager Ankita Shah, or Assistant Practice Manager Clare Connolly and Sabiya Ahmed.

The Data Protection Officer (DPO) for The Vallance Brunswick Group is Peter Tomlinson.

What to do if you’re not happy about how we manage your information

We really want to make sure you’re happy, but we understand that sometimes things can go wrong. If you or your parents or adults with parental responsibility are unhappy with any part of our data-processing methods, you can complain. For more information, visit ico.org.uk and select ‘Raising a concern’.

We always make sure the information we give you is up to date. Any updates will be published on our website, in our newsletter and leaflets, and on our posters. This Policy will be reviewed on 20.05.2019. 

FAIR PROCESSING NOTICE FOR PATIENTS 

Your Information, Your Rights 

Our Fair Processing Notice explains why we collect information about you and how that information may be used to deliver your direct care and manage the local health and social care system.  

The notice reflects:

  • What information we collect about you;
  • How and why we use that information;
  • How we retain your information and keep it secure;
  • Who we share your information with and why we do this.The notice also explains your rights in relation to consent to use your information, the right to control who can see your data and how to seek advice and support if you feel that your information has not been used appropriately.

See more information on GDPR and our privacy policy

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